Partnerships Administrative Specialist

Every year the Los Angeles Rams bring together millions of fans across the country and around the world as we play for the chance to be named the best team in the NFL. But the Rams are about much more than just football. We are about the legacy of fandom that brings together generations of families year after year, we are about the excitement of sport and live events - an experience that cannot be replicated, we are about our community and making a meaningful impact in the world around us and we are about our city of Los Angeles and ensuring we embody and represent the diversity and uniqueness of this city. As an organization we strive to make our city better by connecting people through sport, both on and off the field. 

Responsibilities: 

• Provide high-quality, detail-oriented administrative support to Rams' CCO and other leaders within Partnerships
• Organize and manage complex calendar schedule(s) for multiple executives, assisting in planning appointments, meetings, conferences, org offsites etc. 
• Possesses strong customer service orientation, uses judgment/discretion in handling confidential information, and acts in a professional and proactive manner 
• Makes travel arrangements, prepares expense reports, provides support for departmental and organizational events and activities, both internally and externally 
• In larger cross-functional meetings, take notes and set next steps and follow through
• Plans and organizes key events, prepares agendas, coordinates all logistics 
• Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of the organization including staff at all levels, executive leadership, administration and externally 
• Executive representation and strong service internally and externally
• Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics such as maintaining department/divisional organizational charts
• May oversee tactical projects, general administrative duties such as order supplies, shipping and receiving, & gifts
• Performs other related duties or worked on projects as assigned and deployed across Partnerships
• Game day and Rams/HWP events responsibilities
• Some travel required

Qualifications: 

• 4-7 years’ experience as an Administrative/Executive Assistant 
• Experience supporting CCO and multiple leaders in a fast-paced environment 
• Proactive, self-starter with the desire and ability to take initiative 
• A keen sense of urgency, strong follow-through in prioritizing, coordinating and planning in a high volume environment
• Integrity and discretion in dealing with matters, and protect sensitive and confidential information is crucial 
• Work independently under time constraints, manage competing, complex priorities and deadlines, and handle a multitude of tasks efficiently 
• Ability to anticipate needs and being resourceful in delivering tasks; effectively leverage available resources 
• High attention to detail and accuracy (proofreading/formatting) 
• Strong communication and interpersonal skills, given the significant contact with senior management and external contacts 
• Event planning skills and experience 
• Excel capability with knowledge of formulas 
• Expertise in PowerPoint; very skilled at the creation/maintenance of org. charts and presentations 
• Proficiency in Outlook or similar email/calendaring tool 
• Strong customer service focus, highly organized, responsible, and detail oriented 
• Proven track record to work well in a team-oriented environment 
• Demonstrated ability to exchange information clearly and concisely 
• Executive presence a must

Salary Range: $70,000 - $75,000