Human Resources Generalist

Organization Summary:

Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports® partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.

Position Summary:

As a Human Resources Generalist at Special Olympics, you will manage the full employee lifecycle, to include spearheading the recruitment process, conducting HR Interviews as the last phase of the hiring process, running background/reference checks, drafting and issuing employment offers/contracts, onboarding new staff, performing check-ins with new staff to gather feedback, and managing several offboarding tasks.  The incumbent will be the main point of contact for hiring managers and will field all recruitment questions, escalating any issues to the Senior Manager, Human Resources or VP, Human Resources. 

Additionally, the Human Resources Generalist will be responsible for HRIS data integrity.  With each new hire, promotion, transfer, and termination, the Human Resources Generalist will be responsible for updating the HRIS, updating digitized employee files, and communicating changes to other designated departments.  Additionally, the Human Resources Generalist will keep up-to-date recruitment files and will provide training to new managers on the Hiring Manager Dashboard housed in SmartSheet.

Finally, the Human Resources Generalist will be a resource to employees by answering ad hoc benefits/recruitment questions, running reports, completing various requests for other departments as needed, and co-planning staff appreciation events and initiatives.

Primary Responsibilities:

Recruitment & Onboarding (70%):

• Oversee the recruitment process across 7 global regions to include:  reviewing job descriptions,  determining exempt/nonexempt status for each role, monitoring the job requisition process, recommending job boards to advertise on, creating job postings on company website and external job boards, conducting HR interviews & fielding all recruitment questions
• Process background & reference checks
• Make salary offers in compliance with the organization’s salary structure
• Issue and file employment letters/employment contracts
• Inform various departments of new hires’ arrivals (i.e. IT for account set up, Business Services for ID badge creation, etc.)
• Lead weekly HR Orientation for new hires (I9 verification/E-Verify & HRIS profile setup)
• Field a variety of questions from new and current staff (benefits, performance reviews, compensation, payroll, etc.)
• Perform organization-wide recruitment trainings as well as individualized trainings for new hiring managers
• Liaise with local staffing firms to fill roles as needed

Employee Maintenance in HRIS/Administrative Duties  (15%):

• Ensure that HRIS profiles and digital employee files are current for all staff
• Maintain complete & accurate recruitment files
• Pull isolated and recurring reports through UKG (HRIS) to disseminate to various departments on a weekly, monthly, quarterly, and annual basis
• Regularly liaise with other departments to ensure smooth onboarding & to resolve any employee inquiries

Staff Appreciation (10%)

• Work with the Specialist, HR/Receptionist to plan staff appreciation activities, to include the end of year party as well as monthly/quarterly events for DC-based staff members

 Offboarding (5%)

• Conduct exit interviews and share pertinent information with the VP, Human Resources
• Liaise with hiring managers and IT to coordinate offboarding

Payroll (As Needed):

• Serve as back-up payroll administrator
• Review payroll for accuracy as needed

Other duties as assigned

Required Qualifications:

• 3-5 years of Human Resources Generalist experience; experience in a global organization is a plus
• Strong attention to detail
• HRIS experience (UKG preferred)
• Excellent written and oral communication skills, including the ability to communicate effectively with a diverse range of staff
• Ability to work effectively in a team environment as well as independently
• Proficient in MS Office, including Word, Outlook, Excel, and PowerPoint. Smartsheet experience is preferred
• Ability to work in a fast-paced environment, multi-task where needed and independently manage priorities to meet deadlines
• Willingness to occasionally work outside of regular business hours to meet with global candidates/staff
• A general understanding of all functional areas of human resources including recruitment, benefits, payroll, and administration
• Passion for working with people with Intellectual & Developmental Disabilities (IDD) and excitement for Special Olympics’ work