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Office Manager - Temp | TheFork

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Company:  TripAdvisor
Industry:  Social Media
Internet / E-Commerce
Cool Jobs
Country:  Spain
State/Province:  Any
City:  Madrid
Post Date:  03/28/2024 11:04 PM
Temporary contract - until January 2025

Welcome to TheFork! We're on a mission to bring people together, feed the human spirit and champion restaurant culture because we strongly believe the best things in life happen around the table, and we want you to experience those unforgettable moments. 🍽

Founded in 2007 and present in 12 countries, we are the leading restaurant booking platform across Europe, and offer the broadest community of diners access to thousands of incredible restaurants. How do we make this happen? Through our exceptional lineup of products:

TheFork App: our free restaurant discovery & booking app that helps you find your next table with ease

💻TheFork Manager: our innovative software tool that digitises restaurant operations and helps restaurateurs manage their bookings and increase their revenue

TheFork PAY and TheFork Gift Card: quick and easy ways to pay directly from TheFork app, making the payment process a piece of cake.

We have offices all over Europe, boasting a fully international team from all over the world. We are all foodies at heart, and work together in a flexible, multicultural and positive environment which provides everyone with space to grow, both professionally and personally.

Reporting to the Office Manager in TheFork, the Senior Office Experience Coordinator has a key role in the company to help with the office and work events organization and increase the employees' satisfaction. We are looking for an enthusiastic, fun and amicable person that loves to work with people and has exceptional organization and coordination skills.

Key responsabilities

  • Manage the reception, becoming the welcoming face to all our employees, clients and visitors and will liaise with staff and suppliers.
  • Overseeing and handling of installation, equipment, providers of office material, cleaning service, catering services, etc.
  • Maintaining proper stock levels
  • Manage daily facilities and operations to ensure team satisfaction is at the highest level :

    • Solving or reporting issues as they arise
    • Make internal processes more effective and efficient.
  • Taking care of the daily administration basics and financial reporting assisting the accountant with invoicing and to justify all purchases
  • Management of relationships with vendors and service providers for the correct logistics of the office: Challenge and renegotiate providers rates regularly
  • Be the referent person for travel reservations for management and office staff
  • Work closely with all the OfficeX team members of the other TheFork offices around the world to optimise the resources and procedures of the department.
  • Being a strong support for the Office Manager on corporate events: afterworks, team buildings, management seminar, global conventions, etc.


The icing on the cake?

You will have a real impact on the employees' life in the offices. You will have your voice to implement new well-being initiatives to maintain good and sustainable working environment.

This job is for you if you have:

  • Min. 3 years of experience in the same position in a similar environment and similar sized company.
  • A positive and friendly attitude
  • An excellent time management skills and prioritise work
  • An experience in the event organization (and so have strong organisational and planning skills)
  • Ability to develop effective working relationships with employees at all levels and
    good communication skills
  • You are an attention to detail, proactive and problem solving person
  • Autonomous in your work and you like to take initiatives
  • Fluent in English and Spanish (Excellent written and verbal communication skills in both languages)
  • Flexibility and ability to work in a dynamic and changing environment


What we offer to you?

An awesome team (not everybody like our jokes, but we try our best)

A Temp contract (until January 2025)

Competitive fixed salary

Lunch vouchers available for each working day (because yes, we like to try our best restaurants)

International teams - More than 30 nationalities and 16 offices worldwide

Highly inclusive working environment

Continuous learning and development programs

Free access to the Calm app

Amazing offices with dining, coffee point on each floor, and leisure area

Team building events (we love karaoke. A lot. A lot.)

We believe that we are better together, and at TheFork we welcome you for who you are. Our workplace is for everyone, as is our people powered platform. At TheFork, we want you to bring us your unique perspective and experiences, so we can collectively keep disrupting the restaurant industry and go from good to great.

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