Payroll Manager

The Payroll Manager is responsible to oversee and direct the payroll staff and department operations to ensure that weekly and semi-monthly payrolls are processed and distributed in a timely, accurate and cost effective mode of operation.

PRIMARY DUTIES AND RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Meet with staff regularly to communicate departmental goals and objectives, in pursuit of continual process improvement and efficiency, and identify and resolve problems.
• Review staff performance on a timely basis, and communicate same.
• Maintain staff training, including the key aspects of timekeeping and payroll laws, company policies, and payroll systems.
• Manage the payroll operations process including HRMS system, associated systems (e.g. KRONOS, stock opt, pension, etc.), pre-calculation activities, payroll calculation and confirmation, as well as coordination of all post payroll processing activities, ensuring accurate, timely, and cost effective payroll service delivery.
• Ensure  adequate procedures exist that facilitate Payroll receiving  change data on a timely basis.
• Manage the reconciliation of payroll, and performance/support of periodic audits to ensure that payroll data and tax calculations are accurate, including wage reconciliations, tax reconciliations and filings including Federal, State, Provincial, and local statutes, whether periodic, or annual, as required by applicable US and Canadian legislation.
• Develop and implement, standards, schedules, and guidelines for payroll processing operations by determining requirements, and identifying resources in accordance with government regulations.
• Ensure that the company is in compliance with statutes and regulations related to payroll, including enforcing compliance issues.
• Manage the payroll exception process, including approvals of manual checks.
• Oversee the payroll accounting process, as applicable in each payroll center, including payroll accounting entries, balance sheet account reconciliations, etc.
• Develop, maintain, and monitor payroll processing calendars, schedules of reconciliation,
• year-end activities , applicable metrics, segregation of duties as needed, and that appropriate controls exist within the payroll service delivery model.
• Ensure adherence to union, Service Contract Act (SCA), and Davis-Bacon Act (DBA) pay practices as applicable
• Support operating managers and employees as 'customers', and act as a liaison with peers in HR, MIS, Finance, etc in a team environment and demeanor.
• Provide all ad-hoc management reporting and data requests as needed/warranted.
• Work with peers and Director in developing disaster recovery plans and procedures.
• Performs other duties and tasks as assigned from time to time by management and will be required by the needs of the Clean Harbors business.

EDUCATION/KNOWLEDGE:
Minimum:

• High School Or Equivalent;Knowledge of commonly-used concepts, practices, and procedures within Human Resources;
• As applicable, responsible for reading, understanding and following applicable narratives pertaining to Sarbanes Oxley (SOX) requirements.
• Also responsible for reporting to supervisor (a) potential control deficiencies noted (b) procedural changes that have or may occur which may require update to SOX documentation and (c) suggesting improvements to the financial control environment.

Preferred:

• BS/BA in Accounting or Finance, strongly preferred, or equivalent experience required

EXPERIENCE:
Specific Experience

• 7+ years payroll experience;
• Supervisory experience
• Supervising payroll staff a plus, as well as HR/PR systems familiarity

REQUIRED LICENSE(S)/ENDORSEMENT(S):

• CPP (Certified Payroll Professional) designation preferred, not required (USA).
• CPM (Certified Payroll Manager) designation preferred, not required (Canada).

COMPETENCIES:

• Able to perform multiple tasks
• Able to prioritize, ensure deadlines are met
• Strong verbal and written communication skills
• Able to maintain confidentiality
• Strong PC and analytical/problem solving skills
• Proficient in MS Office
• Attention to detail
• Organizational skills
• Accounting background and aptitude
• Familiarity with HR/PR systems' operations
• Proven leadership attributes, and  tested decision making skills
• Customer service orientation and focus
• Ability to work in team environments

PHYSICAL REQUIREMENTS:

• Sitting, acuity, speaking and listening
• Standing, grasping and reaching
• Walking, stooping and crouching
• Lifting, pulling and/or pushing or carrying up to 10 lbs.